Group Meeting - Post Exhibition

20th February 

Today we had a group meeting in which only half of the group could attend this was to discuss the exhibition and to focus on the following major points: 

• Apology letter for two artists.
• Thank you letter to the artists involved. 
• The presentation.

Apology Letters

The first port of call was to write an apology letter on behalf of the group to the two artists whom which we had damaged their work. We decided a full formal letter needed to be written to Ilona, on behalf of the group, whilst an apology within a thank you card would suffice for Kerris as the issue had already been resolved. Together we all contributed the following letter which we then proceeded to email to the artist via Facebook, left a copy in her studio space and also forwarded the letter as a text in the hope to get hold of her as soon as possible. The letter read as follows:

Dear Ilona,

We are terribly sorry for the damage caused to your work. The group would like to take full responsibility for the accidental damage, and we would like to meet with you, at your convenience, to discuss what happened face-to-face. Mona has agreed to mediate any discussion, as the tutor who heads up this particular level 4 module.

Our Sincerest apologies,

John Wigley's tutor group

Alice Macqueen// Amber Sims// Amy Hoult// Anna Phillips// Bianca Bonvie-Marsland// Domonic Gardiner// Elizabeth Ilsley// Emma Ginster// Faith Pallet// Hannah Minchin// Julia Bloomfield// Megan Evans// Megan Wellings// Nadine Lowe// Raymond Linklater.


I feel this letter is precise and to the point it offers the artist the opportunity to visit us as a group to discuss how we may be of any help we possibly can. I think this is the most professional approach to apologise to Ilona on behalf of the group.  

Thank you Cards

For the members of the group that attended the meeting we then handed out thank you cards for each person to write individually directed to a certain artist. I wrote to Becky Price to thank her for letting us use the work within the exhibition and for the support that the artists have provided. We then decided to print out an image of the exhibition for the front of the card to give them an insight into how their work appeared within the show. We then left these in the artists studio space. I think this is a nice engaging way to thank the artists for their involment within the exhibition and it also gives them a token of our appreciation. 

The Presentation 

As we are such a large group we have decided that it would be effective to use a video for our presentation rather than all standing and reading from a powerpoint. The presentation will be in a video format in which we will all be individually filmed this will a spoken honest and reflective response to the exhibition as a whole. Again Julias partner has kindly offered to let us use his video equipment to film over the period of a few days within university. As the presentation has to be 15 minutes, we will each have an individual time slot of 1 minute each this will consist of two short paragraphs. One will be focusing on the process of a certain element of the exhibition whilst the other will be a short personal evaluation. In order to cover each element of the process of the exhibtion we decided to look at past presentaions from the students who took the module the previous year. This gave us a small insight into what we all need to talk about in order to make our presentation suseccsful. Here are the following elements we decided needed to be covered: 

• Themes
• Theme Influences
• Choosing the Title
• Featured Artists
• Press Release
• Advertising
• Exhibition Plan
• Installation Day
• The Private Show
• What we have learned
• Feedback
• Communicating as a Group
• Group Homepage
• Any Questions  

This list can obviously be added to and edited in order for every member of the group to be comfortable about what they will be speaking about in front of the camera. I have asked to talk about  the Private Viewing as I feel this is something I really enjoyed within the process of the exhibition as a whole. We will edit the video over the course of reading week. The initial plan is to combine the filming with images of the process of the exhibition and also footage of the time lapse, therefore we will each be on the screen for a few seconds which will then fade into the footage and images with the audio element overlaying the visual presentation.